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Open Access funding

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About the University Open Access funds

The Open Access (OA) funds currently available at the University are,

  1. Research Councils block grant
  2. Charity Open Access Fund (COAF)
  3. Institutional Open Access Fund.

Funds 1 and 2 are allocated to the University to enable researchers to comply with their funder’s OA policy. Awards are made to the University annually.

The Research Councils and the COAF medical charities have set conditions for the use of their OA funds.  Authors should note that some journals are not compliant with the requirements of the OA policies of these funders; Article Processing Charges (APCs) cannot be paid in such circumstances.

The Institutional Fund is available according to faculty criteria until the fund is exhausted.  

 

Who can apply?

  1. Research Councils block grant - Authors of peer-reviewed research papers, resulting from and acknowledging a research grant provided by one or more of the seven UK Research Councils*, who satisfy their funder’s eligibility criteria (see below)
  2. Charity Open Access Fund - Authors of peer-reviewed original journal articles, resulting from and acknowledging a research grant provided by the participating charities**, who satisfy their funder’s eligibility criteria (see below)
  3. Institutional Open Access Fund - Authors who satisfy their faculty's eligibility criteria (see below)

* AHRC, BBSRC, EPSRC, ESRC, MRC, NERC, STFC

** Arthritis Research UK, Bloodwise, British Heart Foundation, Cancer Research UK, Parkinson's UK, The Wellcome Trust

How do I apply?

Research Councils and COAF

Requests for funding should usually made when a paper has been accepted for publication. Authors planning to publish in fully OA journals may discuss funding with the Library prior to submission. Requests should be submitted using the Library deposit form. A University log-in is required to access this form. 

Authors are required to deposit the Author Accepted Manuscript (AAM) of their article when submitting a request. The AAM is the version of the paper at the point of acceptance, following peer-review, but not yet formatted for publication by the journal. It is not the same as the copy-edited, typeset or published paper, which may be referred to as a ‘proof’ or ‘version of record.’ 

Authors who cannot access the Library deposit form or who are requesting payment for book chapters or monographs should submit requests by email, to

N.B. Authors should not request an invoice from their publisher before the Library approves their funding request. In such cases, schools will be liable for payment of invoices.

Institutional Open Access Fund

Request for funding vary according to faculty criteria.

Faculty of Biology, Medicine and Health

UPDATE: This fund is now fully committed.

Authors should usually discuss funding with the Library prior to submission but funding may be approved when a paper has been accepted for publication. To discuss funding at submission, contact the Library by phone or email. To request funding on acceptance, requests should be submitted using the Library deposit form. A University log-in is required to access this form.

Faculty of Humanities

UPDATE: The SALC fund is now fully committed.

Authors should discuss funding with their School Director of Research. This may be prior to submission or when a paper has been accepted for publication.  Requests for funding should include approval from the School Director of Research and be sent by email to uml.openaccess@manchester.ac.uk.

Faculty of Science and Engineering

Authors should discuss funding with the appropriate contact below. This may be prior to submission or when a paper has been accepted for publication.  Requests for funding should include approval from the named contact and be sent by email to uml.openaccess@manchester.ac.uk

  • Chemical Engineering and Analytical Science: Aline Miller
  • Chemistry: David Mills
  • Computer Science: Gavin Brown
  • Earth and Environmental Sciences: Gordon McFiggans
  • Electrical and Electronic Engineering: Krikor Ozanyan
  • Mechanical, Aerospace and Civil Engineering: Tim Stallard
  • Materials: Ian Kinloch
  • Mathematics: Nick Higham
  • Physics and Astronomy: Sarah Bridle

Research Councils eligibility criteria

NEW: Criteria for papers accepted for publication after 1st April 2018.

To be considered for OA funding papers must meet one of the following criteria. Eligible papers will then be assessed against the 'Eligible Costs' list below.

  • The paper must acknowledge a Research Council grant awarded to The University of Manchester, including grant number if provided (see funder-approved examples), or
  • If the paper acknowledges Research Council grants awarded to institutions other than The University of Manchester the corresponding author's affiliation must be The University of Manchester

Eligible Costs

  1. Article Processing Charges (APCs) for reputable fully OA journals (see 'Further details' below)
  2. Mandatory non-OA publication charges to publishers providing a Green OA option that complies with the policy
  3. APCs to publishers of hybrid (subscription) journals that are supporting the transition to OA (see list below)
  4. APCs to other publishers of hybrid (subscription) journals if papers are funded by MRC and the Green OA embargo exceeds 6 months or if papers are dual-funded with Charity Open Access Fund partners
  5. APCs to other publishers of hybrid (subscription) journals when a research director (or other named role) recommends Gold OA on the basis that a paper is ranked as 4*

 N.B. Colour charges are no longer eligible costs.

Authors fulfilling these eligibility criteria should follow instructions in the How do I apply section.

 UPDATE: The criteria below was introduced on 1st February 2018 and continues to apply to eligible papers accepted prior to 1st April 2018. Priority is given to the following costs:

  1. Article Processing Charges (APCs) for reputable fully OA journals (see 'Further details' below)
  2. Mandatory non-OA publication charges to publishers providing a Green OA option that complies with the policy
  3. APCs to publishers of hybrid (subscription) journals when a research director (or other named role) recommends Gold OA on the basis that a paper is ranked as 4*

Authors fulfilling these eligibility criteria should follow instructions in the How do I apply section.

Further details

Reputable publishers of fully OA journals meet at least one of the following criteria:

Publishers who are taking a sustainable and affordable approach to the transition to OA, e.g. by reducing the cost of publishing Gold OA in hybrid (subscription) journals via offsetting deals or membership schemes, are listed below:

  • American Chemical Society
  • Cambridge University Press (from 1st April 2018)
  • IEEE
  • IOP
  • Oxford University Press (from 1st April 2018)
  • The Royal Society
  • Sage
  • Springer Nature (Springer Compact titles only)
  • Taylor & Francis
  • Wiley

COAF eligibility criteria

The terms of the Charity Open Access Fund (COAF) are based on The Wellcome Trust’s Open Access (OA) Policy. The policy applies to peer-reviewed original journal articles and uninvited review papers, but not to commissioned review articles, editorials or conference proceedings. For Wellcome Trust funded authors the policy also includes monographs and book chapters.

COAF-funded authors must answer ‘Yes’ to all of the following questions to be eligible for funding.

  • Does the paper acknowledge a grant from one or more of the following charities, including a grant number? (see funder-approved examples below)
    • Arthritis Research UK
    • Bloodwise
    • British Heart Foundation
    • Cancer Research UK
    • Parkinson's UK
    • The Wellcome Trust
  • Does the paper include an author affiliation to the University of Manchester?
  • Will the paper be published under a CC-BY or equivalent licence*?
  • Will the publisher automatically add the paper to Europe PMC?

Authors fulfilling these eligibility criteria should follow instructions in the How do I apply section.

*Information about licensing options for Open Access publications can be found by checking SHERPA/FACT, on publisher websites or by contacting the Library.

Institutional Open Access Fund eligibility criteria

Each faculty has adopted different eligibility criteria.

Faculty of Biology, Medicine and Health

  • Authors who do not have access to other sources of OA funding

Faculty of Humanities

  • Alliance Manchester Business School: Eligibility limited to ECRs and established researchers, will normally support articles on the CABS list 
  • Arts, Languages and Cultures: Contact the Library or the School Director of Research
  • Law: Will normally prioritise support for articles connected to impact case studies, but will also support articles in leading journals
  • Environment, Education and Development: Eligibility limited to ECRs, will support high impact journals
  • Social Sciences: Eligibility limited to ECRs, will support articles and monographs

Faculty of Science and Engineering

  • Early Career Researchers who do not have access to other sources of OA funding
  • Papers judged to be 3* or 4*

Authors fulfilling these eligibility criteria should follow instructions in the How do I apply section.

 

Example of funder-approved acknowledgement format

Single grant

This work was supported by [Funder] [grant number xxxxx].

Multiple grants

This work was supported by the [Funder 1] [grant numbers xxxx, yyyy]; [Funder 2] [grant number zzzz]; and [Funder 3] [grant number aaaa].

 

Example of data statements

My paper contains data which are openly available

  • All research data supporting this publication are directly available within this publication.
  • Additional research data supporting this publication are available from the [insert repository name] repository at [insert DOI].

My paper does not refer to underlying research data

  • This is a review article, and therefore all data underlying this study are cited in the references.

It is not possible to make my research data openly available

  • Due to ethical concerns, supporting data cannot be made openly available. Further information about the data and conditions for access are available from the [insert repository name] repository at [insert DOI].

What happens to requests submitted to the Library?

The Library will,

  • check that requests meet funder eligibility criteria
  • inform requesters of the outcome of their request
  • advise requesters of the payment process
  • make the APC payment

Further information

See the FAQ for further information. Alternatively, authors who are uncertain about their eligibility for an APC payment or who have further questions can contact the Library for advice.

Scholarly Communication Service
The University of Manchester Library
Tel: +44(0)161 306 1517 (internal: x61517)
Email: uml.openaccess@manchester.ac.uk 

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