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Open Access Gateway

The Open Access (OA) Gateway helps researchers meet the OA requirements for the next REF and the University's Publications Policy. Eligible authors can also apply for OA funding.

When you have a paper accepted for publication, submit your Author Accepted Manuscript (AAM) to the Library for deposit to Pure.

The Library will ensure that your paper meets the OA requirements for the next REF by verifying the manuscript version, checking applicable journal and funder policies and setting embargo periods on publication.

Log in to Pure to create publication records for other research output types. 

Deposit your paper now

Policy details

Use our Understanding Open Access page to find out what the policies say and what actions Manchester authors need to take.

More information

I’m not sure which version of my paper to deposit – help!

The REF Open Access policy requires that the Accepted Author Manuscript (AAM) is deposited to a suitable repository within three months of acceptance. 

The AAM is the version of the paper at the point of acceptance, following peer review, but not yet formatted for publication. It may be a Word document or a PDF, and is unlikely to include final formatting such as pagination, DOI, or publisher branding.

We know that papers may go through several iterations and that it might be difficult to determine which version constitutes the AAM. If you’re unsure, please contact us.

Some publishers allow the final version of record to be made available via a repository. We’ll check this when processing your manuscript and, if this applies to your paper, will update your Pure record to include a copy of the final published version.

My paper will be published Gold Open Access – do I still need to deposit a copy?

No, unless your paper acknowledges funding from the ERC (including FP7 and Horizon 2020 grants).

Papers published Gold Open Access (OA) have satisfied the REF OA requirements. The Library monitors online databases to identify recently-published papers and creates records for papers published Gold OA.

Authors funded by UKRI or COAF can request use of institutional block grants to publish papers Gold OA by completing the Library’s deposit form.

My co-author has already deposited our paper – do I need to take action?

Only one Manchester researcher needs to deposit a copy of the Author Accepted Manuscript (AAM). The Library will create a record for the paper in Pure and connect all Manchester researchers to the record.

If your Manchester co-author has already deposited a copy of your AAM, there’s no need to take any further action.

If your co-author is based at another institution, we recommend that you submit a copy of the paper to the Library for deposit, to ensure the paper meets all Open Access requirements for the REF. Use our deposit form to submit your AAM:

I’m worried one of my papers wasn’t deposited or made Open Access in time – what can I do?

Please contact us so we can investigate for you.

Do I need to make my book chapter / monograph / conference paper Open Access?

There is no requirement for book chapters or monographs to be Open Access (OA) to be eligible for submission to REF2021 but the University encourages authors to make all research outputs OA where possible. N.B. Authors acknowledging funding from The Wellcome Trust are required to make book chapters and monographs OA. See the COAF policy outline.

Find out how to share your book chapter or monograph:

Conference papers published in formal conference proceedings with an ISSN need to be made OA to be eligible for submission to the REF. Use our deposit form to submit your conference proceedings for deposit to Pure. There is no OA requirement for papers presented at conferences but not subsequently published in formal proceedings.

Further information

Do you need more information? Contact us so we can discuss your enquiry in detail.

Guidance Materials

We have created the following guidance materials to raise awareness of the HEFCE Open Access policy and outline the steps authors need to follow to ensure that papers are eligible for submission to the next REF. 

These guides are available in print from the Library on request.