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Open Access policies

Many of the University’s research funders have Open Access (OA) policies but requirements vary between funder. We have included the requirements of the University’s major funders here but other funder policies can be checked using the SHERPA/JULIET database.

HEFCE

HEFCE’s new policy requires that all journal articles and peer-reviewed conference papers must be Open Access to be eligible for submission to the next REF exercise.  It is a Green Open Access policy and authors are not required to pay Open Access fees to publishers to comply with the policy. The Library’s workflow has been designed to keep author actions to a minimum.

What the policy says

  • To be eligible for submission to the REF, all peer-reviewed research papers must be:
    • deposited in an approved repository within three months of acceptance
    • subsequently made Open Access
  • Papers can be embargoed for up to 12 months (REF Panels A & B) or 24 months (REF Panels C & D)

Author actions 

On acceptance:

  • Deposit the Author Accepted Manuscript (AAM) to the institutional repository via the Open Access Gateway.

Please note: It is not necessary to deposit papers published Gold Open Access, unless authors wish to request institutional funding to cover Gold OA costs.

The Library will then ensure that your paper meets the Open Access requirements to be eligible for the next REF.

See the Open Access Gateway for more information.

University of Manchester Publications Policy

What the policy says

  • All peer-reviewed research articles and conference proceedings with an ISSN must be Open Access (OA).   
  • Where a funding body requires it, other publication types must also be OA, including monographs and book chapters. 

Author actions

  1. Deposit the Author Accepted Manuscript (AAM) via the Open Access Gateway within 3 months of publication.

Link to the policy

http://documents.manchester.ac.uk/DocuInfo.aspx?DocID=28526

 

RCUK (AHRC, BBSRC, EPSRC, ESRC, MRC, NERC, STFC)

What the policy says

  • All peer-reviewed research papers (articles and conference proceedings) must be Open Access (OA). NB The policy doesn’t apply to invited review articles but authors may request Gold OA fees for these publication types.
  • Both Gold and Green OA are acceptable if journals comply with policy terms.
  • All papers should acknowledge the supporting grant code and include a statement on how underlying research data, samples and/or models can be accessed

Author actions for Gold Open Access

  1. Publish in a journal that allows your work to be licensed as CC-BY
  2. If your journal complies with the policy terms request payment of the Article Processing Charge (APC) from the University’s block grant. Requests will be assessed based on eligibility criteria.
    Please note: MRC funded papers must also be deposited in Europe PMC within 6 months of publication.

N.B. Due to increased demand, the RCUK Open Access block grant covering the period April 2016 - March 2017 is now almost completely exhausted. The remaining allocation has been ring-fenced for certain types of costs; please see RCUK eligibility criteria for details. In most cases it is possible for authors to comply with RCUK's Open Access policy by making papers Green Open Access (i.e., making the Author Accepted Manuscript freely available via Pure after a specified embargo period).

Author actions for Green Open Access

  1. Publish in a journal that allows your paper to be deposited in Manchester eScholar or a discipline-specific repository with an embargo period acceptable to your funder 
  • MRC = maximum embargo 6 months
  • BBSRC, EPSRC, NERC, STFC = maximum embargo 12 months
  • AHRC, ESRC = maximum embargo 24 months

COAF (Arthritis Research UK, Bloodwise, British Heart Foundation, Cancer Research UK, Parkinson's UK, The Wellcome Trust)

What the policy says

  • All peer-reviewed research articles must be Open Access (OA). 
  • The policy doesn’t apply to invited review articles or protocols but authors may request Gold OA for these publication types.
  • Gold OA is preferred for journals that offer an OA option that complies with the terms of the policy.
  • All papers should acknowledge the supporting grant code and include a statement on how underlying research data, samples and/or models can be accessed. 

NB For Wellcome Trust funded researchers the policy also applies to monographs and book chapters.

Author actions for Gold OA

  1. Publish in a journal that will licence the article as CC-BY and deposit the article in Europe PMC within 6 months of publication,
  2. If your journal complies with the terms of the policy, request payment of the Article Processing Charge (APC) from the University’s institutional fund. Requests will be assessed based on eligibility criteria.

Author actions for Green OA

  1. Publish in a journal that allows your paper to be deposited in Europe PMC within 6 months of publication.

FP7

Open Access (OA) is required for peer-reviewed articles resulting from specified research areas:

  1. Energy; Environment (including Climate Change)
  2. Health
  3. Information and Communication Technologies (Cognitive Systems, Interaction, Robotics)
  4. Research Infrastructures (e-infrastructures)
  5. Science in society
  6. Socio-economic sciences and the humanities.

What the policy says

  • All peer-reviewed articles must be OA.  
  • Both Gold and Green OA are acceptable if journals comply with policy terms.
  • Gold OA papers should be deposited in a repository.
  • To be eligible for post-grant OA funding projects must have ended after 1st January 2013.

Author actions for Gold OA

During the research project:

  1. OA fees are eligible for reimbursement.   

After the project has ended:

  1. Article Processing Charges (APCs) to the value of  €2000 can be requested for up to 3 articles published in fully OA journals within 2 years of the end of project. 
  2. OA fees can be requested for monographs (maximum €6000), conference proceedings and book chapters. 
  3. Contact the Library to register the request and arrange payment. 

NB Non-OA publication fees cannot be requested.

Author actions for Green OA

  1. Publish in a journal that allows your paper to be deposited in Manchester eScholar or a discipline-specific repository with an embargo period of no longer than 6 months (STEM disciplines) and 12 months (SSH disciplines).  

Horizon 2020

What the policy says

  • All peer-reviewed articles must be Open Access (OA) but researchers are encouraged to make all publications OA.
  • Both Gold and Green OA are acceptable if journals comply with policy terms.
  • All papers should be deposited in a repository and repository records should include the following: 
    • the terms ["European Union (EU)" and "Horizon 2020"]["Euratom" and Euratom research and training programme 2014-2018"]; 
    • the name of the action, acronym and grant number; 
    • the publication date, and length of any embargo period.

Author actions for Gold OA

  1. Cost OA fees into grant applications.  
  2. Publication under a Creative Commons (CC) licence is encouraged.

Author actions for Green OA

  1. Publish in a journal that allows your paper to be deposited in Manchester eScholar or a discipline-specific repository with an embargo period of no longer than 6 months (STEM disciplines) and 12 months (SSH disciplines).  

NIHR

What the policy says

  • All peer-reviewed research articles must be Open Access (OA), including uninvited review articles, final reports and executive summaries.  
  • Gold OA is required for the main research output of the NIHR grant. 
  • All articles must be deposited in Europe PMC within 6 months of publication.

Author actions for Gold OA

  1. Researchers fully funded by NIHR should cost OA fees into grants.
  2. Researchers working in a BRU/BRC, whose papers do not acknowledge any other source of funding, should discuss OA fees with the BRU/BRC manager.
  3. Publication under a Creative Commons (CC) licence is encouraged.

Author actions for Green OA

  1. Publish in a journal that allows your paper to be deposited in Europe PMC within 6 months of publication.  

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